Outsource payroll - FAQs
Although payroll is a critical function in organisations and it accounts for one of the largest expenditures, progressive companies acknowledge the importance of focusing on their key strengths and profit making activities. These companies outsource payroll for many reasons, including:
- Free up time and resources to focus on other tasks that will make a difference to the bottom line.
- Ensure continuity of payroll processing through holidays, maternity leave, illness and other planned or unplanned leave.
- Reduce or eliminate the need for on-going training and updating of calculations in line with the ever-changing legislation.
- Ensure confidentiality of salary and rewards.
- Confidence and assurance of payroll process back-ups, business continuity and disaster recovery within secure, controlled environments.
- GDPR adherence of critical payroll data.
- Access to a team of payroll specialists, accountants and tax advisors as you need them.
- Flexibility to increase or decrease your payroll as your business requirements change.
- Specialist resources for the employee related requirements such as employee incentives, international payroll, training and consultancy for special projects, expert assistance with Revenue or WRC audits, and more.
- Peace of mind that your payroll is cost efficient, compliant and managed by the best payroll specialists in the world (see our awards).
More than a payroll provider
We are more than a payroll provider – we are your payroll partner. Our global award winning outsource payroll specialists will be your payroll department. We act in the best interest of your business, optimising your payroll function to maximise its business value.
We don’t just process payroll
We don’t just process payroll, we help you become the best employer that you can be while ensuring compliance, payroll accuracy and payroll efficiency. We are committed to meeting your payroll needs and providing exceptional customer service.
We’re global award winners
If you want the best, then you’ve come to the right place. We’re the most decorated outsource payroll company in Ireland with 18+ award wins. We have received awards for our customer service, business practices and payroll delivery. Significantly, in 2017 we were recognised globally for excellence and outstanding performance having won the prestigious “In-country Payroll Provider of the Year” award at the global payroll awards, hosted by the Global Payroll Association. In addition, our senior payroll expert, Michelle Melia, received special recognition picking up the “Highly Recommended” award for Payroll Specialist of the Year. Our award wins are indicative of our superior service in the outsource payroll industry.
We are a step ahead
We make it our mission to stay ahead of the curve in the outsource payroll industry to ensure payroll compliance and to maximise the business value of your payroll function. As a result, we are a recognised industry leader in Ireland and the UK. We regularly feature in payroll industry and general news publications, speak at leading payroll industry events and we also regularly feature as thought leaders on specialist panels during market/industry developments, such as Brexit, the GDPR, etc. By staying a step a step ahead of our competitors and by being on the forefront of the outsource payroll industry we can ensure that our clients receive an exceptional, unparalleled service.
We only employ the best people, technology and systems
We only employ IPASS and/or CIPP accredited professionals who have a genuine passion for payroll. Our senior payroll specialist, Michelle Melia, received special recognition at the 2017 global payroll awards where she picked up the “Highly Commended” award for Payroll Specialist of the Year. We only use the most advanced technology and systems, and we exclusively use, and build on, best in class processes. As a result, we provide a superior service that ensures compliance with the most up to date legislations, award winning customer service levels, payroll security and confidentiality, unprecedented accuracy and, ultimately, customer satisfaction.
Because we provide a great value, best in class service with friendly, professional and award winning customer care. In addition to us being more than an outsource payroll provider, doing more than just processing payroll, being global award winners, being a step ahead and employing only the best (as detailed in the above question), we can seamlessly integrate our exceptional services into your business’ processes to ensure a smooth transition. As part of this, we will discuss your unique and specific requirements to tailor our service to effectively meet your needs in such a way that minimises your business’ future payroll resource requirements. We also review your payroll to ensure compliance and we use our decades of specialist insight to suggest and/or make improvements. Tell us about your payroll and we’ll tailor a service specifically suited to your needs.
Outsourcing to Paycheck Plus ensures that your payroll function will operate as effectively as possible while improving your business’ efficiency enabling you to focus on your business and on your profits. We ensure continuity (people and resources), expertise, confidentiality, cost efficiency, flexibility, best practice and peace of mind that your payroll is in safe and global award winning hands.
So, you’re thinking of employing people in Ireland? Fáilte – Welcome to Paycheck Plus! You’ve come to the right place!
We explain what you need to know, how the system works the best options for your business and your employees. We’re your Irish payroll department – working with you every step of the way.
With over 40% of our business coming from companies based overseas, we are the outsource payroll provider of choice for companies who need help in understanding their obligations and employee entitlements. We work with companies to ensure their payroll operates compliantly, efficiently and cost effectively. We ensure your Irish employees are paid the right amount at the right time, regardless of where you are.
Some of the services you may need include:
- Employer Registration
- Payroll Structure Recommendations & Advice
- Information regarding non-cash benefits
- Shadow payrolls for seconded employees
- Foreign transfers
- Bespoke Reporting across companies and countries
- And then there’s the payroll processing…
Paycheck Plus provides peace of mind that your payroll is structured in a way that suits your business, is tax efficient and compliant and makes the most of your employees’ benefits package. When your payroll needs the input of experienced payroll professionals, Paycheck Plus provides the answer!
Continuity of your payroll is imperative. At Paycheck Plus we work with you to ensure a seamless transition. New clients join us every month so we develop an implementation plan for each business designed to avoid disruption and ensure a smooth transition. Depending on the size and frequency of your payroll, you can benefit from our outsource payroll service within days of contacting us. To discuss your payroll requirements contact us now.
“Many thanks to you and your Team, especially Brona, who managed to get our payroll completed on time, despite all our issues. I would never have thought changing providers could be so smooth. I’m only sorry I didn’t do it months ago.”
Our client base varies vastly from blue-chip companies to SMEs in both Ireland and abroad with employee numbers that range from 1 to over 1,000. We can cater to any size company. We have had many clients start with us with 1 employee and over the years they experienced significant growth to the point where they now employ over 100 individuals in various countries. Our clients use the efficiencies and flexibility that we enable to help drive their business forward.
Regardless of size, we can offer you the best value outsource payroll services to suit your business’ specific needs. Our team are happy to discuss your needs and create an outsource payroll solution tailored to you – contact us here.
No. Our client base varies vastly from blue-chip companies to SMEs in both Ireland and abroad with employee numbers in excess of 1,000. We can cater to any size company. We have many clients with over 1,000 employees that span many different countries. Our specialists have the experience and expertise to maximise the business value of even the largest payroll while ensuring compliance along with our award winning customer support.
Regardless of size, we can offer you the best value award winning outsource payroll services to suit your business’ specific needs. Our team are happy to discuss your needs and create an outsource payroll solution tailored to you – contact us here.
We can cater to any number or combination of employees! Please feel free to contact us for a quotation here.
We tailor our services to suit your needs and to minimise your resource requirements. All you have to do is forward any payroll changes to us either on a template that is designed specifically for your business or grant us access to your timekeeping/payroll system and leave the rest to us.
Our global award winning specialists take care of registering your business as an employer, entering your periodic details, updating amendments to employee details, calculating the correct amount of PAYE, PRSI and USC as well as any other deductions (e.g. PRSA’s, Pensions, Union Dues, BIK, Share Options, etc.) or additions (e.g. bonus, expenses, holiday pay, public holiday entitlements, etc.) for each payroll period.
We can arrange transfer of funds from anywhere in the world to your employee bank accounts, give you the breakdown of payments by cheque, or if you prefer, we can provide you with a detailed cash requirement summary. At Paycheck Plus we file your P30′s, P45′s and P35 (year end details) to the Revenue Commissioners through the ROS (Revenue On-Line Service) and take care of registering your starters and leavers (P45s). We also provide a similar service in-house for UK operations and have specialist partners worldwide that enable us to offer the same service on a local level in any country.
In addition, we also provide you with customised reports for your Accounts System and Financial Management team to satisfy even the most stringent requirements.
Contact us today for more details.
We process, cross check and examine every payroll to ensure it is processed not only correctly but to maximise tax efficiencies.
All staff at Paycheck Plus are qualified through the Irish Payroll Association in payroll calculations and employment law. They regularly perform manual checks to ensure the calculations are correct. Their expertise and experience ensures your payroll is in the best possible hands. Our outsource payroll processes include numerous different checks by our professionally trained and experienced payroll technicians while our customer audit focused controls monitor every payroll for accuracy and compliancy. You get an opportunity to review your payroll before it is finalised ensuring you remain in control. Our payroll team are available to answer your queries and work with you to ensure your payroll will meet the most stringent governing body audits (e.g. Revenue, Social Welfare and WRC audits in Ireland).
Absolutely. Just because you outsource your payroll does not mean that you outsource control. As we process your payroll, we discuss variances, potential issues or opportunities for optimisation with you. Before we finalise the transfer of any funds to employee bank accounts, we require confirmation from you that you are happy for us to proceed. We will only accept changes to payroll with verification from you or your authorised representative. All data sent by e-mail is encrypted going to and from our offices. Our team work with you, in partnership, to ensure the most efficient outcomes with transparency throughout the process.
By choosing Paycheck Plus you are assured of total client confidentiality. We operate from a secure “cleanroom” environment accessible only to authorised personnel. We offer a personal high-quality service by providing you with one regular contact – your own Outsource Payroll Partner. All information must be directed through your designated authorised payroll representatives while e-mails are protected with one of the world’s leading encryption systems. Payslips are security sealed or password protected while our on-line service requires a user specific log-in and password for access.
Security and Data Protection are forefront at Paycheck Plus. All of our staff are background checked before joining our team, those with access to data must sign and adhere to our Non-Disclosure Agreement. Our qualified and professional staff understand and adhere to all associated confidentiality issues, they operate to GDPR standards and are contracted to govern the unsolicited use of company information.
With our flexible tailored outsource payroll services, you pay for the level of service you need to suit the needs of your business. Our fee is based on the number of employees, frequency of pay (weekly, fortnightly, monthly etc.) and your individual requirements.
Every outsource payroll solution is tailored to suit your business needs with a view to maximising cost efficiencies and making real cost savings. We work with you to provide a solution that will give you what you really need – no more, no less.
For a free quotation without obligation, contact us now.
Any further questions?
Our team of payroll specialists are here to help