Understanding Pension Calculations for your Employees
By law, employers are obligated to offer employees at least one standard Personal Retirement Saving’s Account (PRSA).
Imposed Waiting Period for New Employees:
When an employee is not eligible to join a company pension scheme for the first 6 months of commencing employment, an employer must provide access to a PRSA. This applies to all employers regardless of the size of the workforce and it also applies to all employees regardless of the nature of their contract i.e. fixed-term, casual, full-time, part-time etc.
Employers Who Do Not Have a Pension Scheme in Place:
Employers who do not provide any occupational pension scheme for employees or where there are certain restrictions which apply to occupational pension schemes, are obliged to enter into a contract with a PRSA provider so that the employees can gain access to at least one standard PRSA.
Employers Who Provide a Pension Scheme to New Employees:
If all employees are eligible to join the company pension scheme within six months of joining the company an employer is not obliged to provide access to a PRSA. Employees who contribute to any company pension scheme which does not offer a facility for making additional voluntary contributions, must be given access to a Standard PRSA by the employer.
What if an Employee wants to choose their own PRSA Provider?
If an employee chooses to enter into a contract with another PRSA provider other than the Standard PRSA provided by the employer, the employer is not obliged to make PRSA deductions from the employee’s salary and then pay them over to the employee’s chosen PRSA provider.
An employer must inform employee’s that they can contribute to a PRSA and employers must also facilitate the PRSA provider with access to employee’s during working hours at the workplace to set up the PRSA. Employers may also provide an employee with paid time off to set up a PRSA.
Any PRSA contributions due for the PRSA provider must be paid by an employer by the 21st of the month, after the month in which they were deducted, with no deduction being allowed for employers’ expenses. For Example, PRSA contributions deducted during the month of April must be paid to the PRSA provider by 21st May.
An employer must notify the employee’s and the PRSA provider, in writing, at least once a month, of the total amount deducted from the employee’s salary and the total amount of the employer’s contributions , if any, in the preceding month. The most efficient way to do this is to show the contributions on an employee’s payslip.
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