What impact has GDPR had on payroll personnel?
The General Data Protection Regulation (GDPR) and Payroll Compliance
The General Data Protection Regulation (GDPR) came into effect on May 25th 2018. It replaced the previous data protection framework under the EU Data Protection Directive. Key changes following the introduction of GDPR included the territorial extension of jurisdiction, penalty alterations and consent conditions, but what impact has this overhaul had on payroll personnel?
10 Key GDPR Requirements for Payroll Personnel
Payroll and HR managers have a responsibility to ensure that their business is compliant with the GDPR legislation and that their employee and business data is secure and confidential. This can prove challenging, especially if there is uncertainty around what is required. To help you meet these obligations our payroll experts have provided 10 simple tips that payroll personnel can implement to help them comply with GDPR regulations.
- Be aware of the significant increases in obligations and accountability
- Ensure that your business has/designates a Data Protection Officer – this person must have appropriate expertise therefore training or outsourcing may be required
- Develop/help maintain the required documentation from a payroll data perspective
- Assist in minimising the data that you collect/store
- Implement and/or record “Data Protection Impact Assessments” (DPIAs)
- Develop/assist in the development of defined instructions and limitations for the various layers of data/payroll processors
- Be aware that there is increased liability for breaches when working outside of agreed remits
- Know the implication of breaches – for example, businesses in breach of GDPR can be fined up to 4% of annual global turnover or €20,000,000 (whichever is greater)
- Know what you need to do in the event of a breach. In most cases, if there are data breaches you may need to notify the appropriate parties (e.g. staff, the Data Protection Commissioner) “without undue delay” and if possible within 72 hrs of becoming aware of the breach
- Develop business policies and procedures to ensure the business and it’s staff are compliant with GDPR legislation.
For more on GDPR, Payroll Compliance & Security read:
Paycheck Plus, Ireland’s Premier Payroll Provider
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